Professional Development

• Educational Opportunities
• Conferences
• Sharing Practices
• Scholarships
• Designation program
• Leadership Development

Communications

• Networking
• Journal
• Website
• National Healthcare Facilities Engineering Week
• Bursaries Programs
• Promote Healthcare Engineering

Governance

• Policies & Procedures
• Strategic Planning
• Structure of CHES

Partnerships & Advocacy

• Link to Government agencies and other organizations
• Promote and Input to Standards Development
• Position Statements
• Liaison with Vendors
• International activities
• Chapter support & direction

Membership / Recognition

• Member retention
• Member recruitment
• Member benefits
• Job opportunities
• Recognition through awards

Terms of Reference
Professional Development Committee

1. Purpose:
1.1 The purpose of the CHES Professional Development Committee is to develop national standards of training, practices, skills, competencies and character to enhance the professional capability and credibility of its members within the healthcare environment and relevant authorities.

2. Meetings:
2.1 Meetings of this committee will be held by teleconference quarterly or more frequently at the discretion of the chair.
2.2 A face to face meeting will be held at the annual National Conference when approved by the CHES Board of Directors.
2.3 The CHES National Office will be responsible for recording minutes of each meeting. Minutes shall clearly identify decisions made, items requiring further action and persons responsible for follow-up action, and recommendations to the Professional Development committee

3. Membership:
3.1 Due to the uniqueness of each province and the importance of getting the proper perspective the committee will be comprised of representatives of each chapter.
3.2 If certain expertise is required ad-hoc membership of people with that expertise is encouraged.
3.3 3.2 The term of Chair of the Professional Development committee shall be two years.
3.4 No chair shall serve more than two consecutive terms.
3.5 The term of the Vice Chair shall be two years.
3.6 The vice chair will assume the responsibilities of the chair as required.
3.7 It is the expectation that the Vice Chair will transition into the position of Chair.
3.8 The transition of the Chair and Executive Liaison shall take place in alternate years, thus allowing overlap of the Executive Liaison and Chair positions.
3.7 The committee will be comprised of the following members:
3.7.1 Chair (from any Chapter)
3.7.2 Vice Chair (from any Chapter)
3.7.3 CHES Executive Liaison
3.7.4 Chapter members
3.7.5 Sub-Committee Chairs
3.7.6 CHES Executive Director or designate
3.7.7 Ad-Hoc members as required

4. Responsibilities:
4.1 Oversee the educational direction for members
4.2 Ensure that all appropriate geographic areas have input into the direction of the committee.
4.3 Develop and maintain appropriate courses that benefit the members
4.4 Oversee the development of the Education Program of National conference
4.5 Develop and maintain Certification of members and the standards required
4.6 Provide opportunities for sharing best practices
4.7 Develop Scholarships and Bursaries for education purposes
4.8 The chair will provide reports for the Board of Directors meetings quarterly
4.9 The Vice Chair or a Professional Development Committee designate to sit as the Chair, Canadian Healthcare Construction Course Subcommittee.
4.10 Oversee the work of the CCHFM Advisory Panel and the CaNHCC Subcommittee.

Revised March 2019

Terms of Reference
National Communications Committee

1. Purpose:
1.1 The purpose of the National Communications Committee is to promote and enhance all communication efforts in order to support the work of the Society.

2. Meetings:
2.1 Meetings of this committee will take place quarterly and be held by teleconference or in a virtual format prior to the deadline of articles to the “Journal”, at least by two weeks. A face-to-face meeting will be held at the annual National Conference when approved by the CHES Board of Directors. The team will select a member of the team to record minutes of each meeting. Minutes shall clearly identify decisions taken, recommendations to the CHES National Board of Directors, items requiring further action and persons responsible for follow-up action. All minutes will be copied to National office.

3. Membership:
3.1 Due to the uniqueness of each province and the importance of getting the proper provincial perspective, the committee will be comprised of representatives of each chapter.
3.2 If certain expertise is required ad-hoc membership of people with that expertise is encouraged.
3.3 The term of Chair of the Communications committee shall be two years. No chair shall serve more than two consecutive terms.
3.4 The term of the Vice Chair shall be two years. The vice chair will assume the responsibilities of the chair as required. It is the expectation that the Vice Chair will transition into the position of Chair.
3.5 The transition of the Chair & Executive Liaison shall take place in alternate years , thus allowing overlap of the Executive Liaison and Chair positions.

3.6 The committee will be comprised of the following members:
3.6.1 National Secretary (acts as liaison to the National Executive Board)
3.6.2 CHES Executive Director, or designate
3.6.3 Communication representative from each CHES Chapter
3.6.4 Representative of Associate Members
3.6.5 CHES Quarterly Journal Editor
3.6.6 CHES Webmaster
3.6.7 CHES President (in an ex-official position)
3.6.7 Other parties identified as required by the Communication Committee

4. Responsibilities:
4.1To ensure that all CHES Chapters and Associate Members have input into the contents of the, “Canadian Healthcare Facilities Journal”. To aid the “Journal” Editor in assuring that all submissions are received in a timely manner for publication. Hence the meeting schedule identified under Meetings.

4.2To constantly review that the CHES Website is accurate and up to date via the National Office. It is the responsibility of all Committee members to report and get feed-back from CHES Members regarding any problems or issues with the Website and report any necessary changes that may be required through to the Committee. The committee will then work with the Webmaster via the National Office to obtain pricing and approval for any changes that may be necessary.

4.3To identify any communications opportunities to the National Board of Directors for consideration with particular attention to new emerging web-based technologies including online networking opportunities and the development of partnerships with allied stakeholders.

4.4To coordinate and carry out any special communication efforts as assigned by the National Board of Directors.

4.5To prepare and submit a proposed budget to the Treasurer of the CHES Board of Directors, after deliberation of the Communication Committee.

4.6The chair will provide reports for the Board of Directors meetings quarterly, 

4.7The chair for the Communication Committee shall be for 2 years, but not for more than two consecutive terms, i.e., 4 years, and shall be selected from the Committee membership. The National Secretary cannot serve as chair.

4.8The vice chair for the Communications Committee shall be selected from the Committee membership. The vice chair will assume the responsibilities of the chair when he is absent from committee meetings. The National Secretary cannot serve as vice-chair.

 Revised February 2022

Terms of Reference
National Healthcare Standards Subcommittee

1. Purpose:
1.1 The purpose of the Healthcare Standards Committee (HSC) is to provide a voice for society members at key standard and code development bodies. To ensure that the voice of the society and membership is heard throughout the standards development.

2. Meetings:
2.1 Meetings of this committee will take place quarterly. Meetings will be held by teleconference unless face-to-face meetings are approved by the CHES Board of Directors in advance and deemed necessary. Minutes of each meeting shall be kept clearly identifying recommendations to the CHES Board of Directors, items requiring further action and persons responsible for follow-up action.

3. Membership:
3.1 The committee will be comprised of the following members:
3.1.1. Chair as designated by the CHES Partnerships &Advocacy Committee
3.1.2. Immediate Past CHES-National President (Partnerships & Advocacy Committee Executive Liaison)
3.1.3. CHES Executive Director or designate
3.1.4. Chair of the CHES Professional Development Committee
3.1.5. Healthcare Standards Liaison from each CHES Chapter (when not represented by other committee members)
3.1.6. Representative of Associate Members (when not represented by other committee
members)
3.1.7. Other parties identified as required by the committee
3.1.8. Representative from Standards Development Organizations (i.e. CSA, NFPA, ASHRAE,NBC) will be called on as needed and invited to attend meetings as guests when appropriate.

4. Reporting Relationship:
4.1 The HSC shall report to the CHES Partnership and Advocacy (P&A) Committee. Procedural order has the Chair of the NHS Subcommittee sitting as an active member of the P&A Committ

5. Responsibilities:
5.1 To ensure that all appropriate geographic areas have input into the direction of the committee.
5.2 To identify areas of concern with the implementation of current standards and identify methodology by which input will be communicated to the appropriate standards organization.
5.3 To advocate for changes in codes and standards as identified by the CHES Board of Directors, and/or Chapters.
5.4 To identify appropriate standards and code development committees and ensure that the Society’s voice is heard, either through representation or communication.
5.5 To coordinate and carry out any special healthcare standards efforts as assigned by the CHES Board of Directors.
5.6 The chair will provide quarterly reports to the P&A Committee updating status of ongoing projects and standards/code efforts.
5.7 Provide editorial material for Canadian Healthcare Facilities.
5.8 Provide recommendations to the CHES Board of Directors for comments on proposed changes to codes and/or standards
5.9 Review of new standards as they proceed through public review.
5.10 Act as a resource to the Conference Steering and Conference Planning Committees on current standards development issues.

Revised May 2021

Terms of Reference
 National Membership Committee

1. Purpose:

1.1 The purpose of the CHES National Membership Committee is to explore avenues that provide and promote enhancements for our membership, and to support local Chapters in member retention and growth.

2. Meetings:

2.1 Meetings of this committee shall take place at least quarterly by teleconference. A face-to-face meeting shall be held at the National Conference when approved by the CHES Board of Directors.  Minutes of each meeting shall be kept clearly identifying decisions taken, recommendations to the CHES Board of Directors, items requiring further action and persons responsible for follow-up action.  Recommendations from the Committee shall be taken to the CHES Board of Directors by the Executive Liaison.

3. Membership:

3.1 Due to the uniqueness of each province and the importance of getting the proper perspective the committee shall be comprised of representatives from each chapter.  The term of the Chair of the Membership Committee shall be two years.  No chair shall serve more than two consecutive terms.  The Chair and Executive Liaison shall transition on alternate years.

The committee shall be comprised of the following members:

3.1.1.1           CHES Chapter Member (chair)
3.1.1.2           National Secretary - Executive Liaison
3.1.1.3           Executive Director or designate
3.1.1.4           Representatives from each Chapter
3.1.1.5           Other parties identified as required by the committee.

4. Responsibilities:

4.1. Attend/Participate in meetings as arranged by the Chair

4.2 Collaborate to identify value added opportunities and member benefits, and prepare recommendations for the CHES Board of Directors to consider that encourage membership in the Society. These may include the analysis of recruitment, retention of Chapter growth, changes to membership fees and/or fee structure.

4.3 Actively encourage non-members to join by promoting the experience to be gained and emphasizing the benefits derived from sharing insights and special skills with other CHES members.

4.4 To ensure that all areas of the country and each chapter have input into the recruitment and retention strategies of the CHES membership.

4.5  To coordinate and implement any special recruitment and retention initiatives as assigned by the CHES Board of Directors.

4.6 Oversee the Awards Committee and ensure that all deadlines are met; assist with facilitating submissions.

4.7 Staff the CHES National booth at the annual conference

4.8 Identify activities and benefits for members to be offered for National Healthcare Facilities & Engineering Week

Revsied February 2022